Working with clients who may lack mental capacity
It explains the principles for assessing capacity, and the legal tests you can use in different circumstances.
It covers techniques for assessing capacity, and what to do if a client lacks capacity to give you instructions.
What is capacity?
Mental capacity is the ability to make a particular decision.
This includes both day-to-day decisions and more significant decisions that may have legal consequences, such as:
- buying, selling, mortgaging or charging a property
- entering into a contract
- making a will
- making a lasting power of attorney
- making a gift
- bringing or defending legal proceedings
- seeking a divorce
Capacity is decision-specific.
A client could have capacity to make a simple decision but not a complex one, or one that has significant consequences or carries significant risk.
The client may have capacity to make certain types of decisions, but not others.
For example, they may have capacity to make decisions about where they live and their care, but not have capacity to manage their finances to pay for the arrangements.
If you have reasonable doubt about your client's capacity to give proper instructions, it’s your professional duty under 3.4 the SRA Code of Conduct for Solicitors to satisfy yourself whether the client has the capacity to give instructions.
See also RP v Nottingham City Council and Official Solicitor [2008] EWCA Civ 4.
The statutory test of capacity to make a property and financial affairs or personal welfare decision is contained in section 2(1) of the Mental Capacity Act 2005 (MCA 2005).
There is judicial debate about the relationship between the statutory capacity test and common law tests of capacity.
The High Court has considered the position on the test for capacity to make a will and make a lifetime gift following the death of the testator and donor.
Mental Capacity Act 2005: the statutory principles
Section 1 of the MCA 2005 contains three principles that are the starting point for assessing capacity:
- a person must be assumed to have capacity unless it is established that they lack capacity
- a person is not to be treated as unable to make a decision unless all practicable steps to help them to do so have been taken without success
- a person is not to be treated as unable to make a decision merely because they make an unwise decision
The starting point is the presumption that a client aged 16 or over has full legal capacity to make their own decisions.
Where there is doubt about a person’s capacity, the burden of proof is on the person seeking to establish a lack of capacity, on the balance of probabilities.
A person must be given all appropriate help and support to enable them to make their own decisions.
Chapter 3 of the MCA 2005 statutory Code of Practice sets out ways in which the person may be supported to make their own decisions.
An unwise decision should not, by itself, be sufficient to indicate lack of capacity.
However, doubt may be raised about the person’s capacity if, for example, their decision is out of character.
An unwise decision may be a symptom of the person’s incapacity or the undue influence by another person over them.
Mental Capacity Act tests for capacity
Legal test for capacity to make decisions
A lack of capacity cannot be established merely because of a person's age, appearance, condition or an aspect of their behaviour.
A diagnosis or condition does not mean the client lacks mental capacity to make the decision.
Section 2(1) of the MCA 2005 provides that a person lacks capacity to make a decision if:
- they cannot:
- understand information relevant to the decision or
- retain that information or
- use or weigh that information as part of the process of making the decision or
- communicate the decision (by any means), and
- their inability to do so is because of an impairment or disturbance in the functioning in the person’s mind or brain
Capacity is both decision specific and time specific. Capacity will vary depending on the:
- decision being made
- time it is made, and
- circumstances of the person being assessed
An impairment or disturbance can be temporary, or fluctuate.
The relevant time for establishing whether one exists is the time the decision needs to be made.
Information relevant to a decision will include:
- the nature of the decision
- the purpose for which it is needed
- the effect(s) of the decision
- the reasonably foreseeable consequences of deciding one way or another or of making no decision at all (MCA 2005 section 3(4)). This may include the available options, any alternatives and that the person has a choice
You must explain the relevant information in ways that are appropriate to the person's circumstances, using the most appropriate form of communication to help the person understand.
Retaining information for even a short time may be enough for some decisions.
You can find further guidance about the MCA 2005 test of capacity in chapter 4 of the Mental Capacity Act Code of Practice, although note the Code of Practice is wrong in the ordering of the test.
The Supreme Court confirmed in A Local Authority v JB [2021] UKSC 52 the first question to ask is whether the person can make the decision. For example:
- understand, retain, use and weigh the information to make the decision, and
- communicate it
It is only if they cannot that you go on to ask why.
There are other ways in which the Code of Practice has been superseded by case law. The process to review it is stalled.
Capacity to instruct a solicitor to carry out specific instructions
You must be satisfied that your client has capacity to give you instructions on the matter you are dealing with.
It may be appropriate for you to form an opinion about the client’s capacity but there may be situations where you need to instruct a suitably qualified professional to undertake a formal assessment.
If you do not, you may be at risk of sanctions. See our guide to meeting the needs of vulnerable clients.
For more information, see below for the practicalities of obtaining a capacity opinion.
Your client’s capacity needs to be considered for each relevant transaction, such as making a gift or conducting litigation.
You must assess your client’s understanding in the context of the transaction, applying the relevant legal test of capacity (see below).
Then consider whether the client can provide you with instructions on what they wish to do.
Even if you’re satisfied that your client has the necessary mental capacity to make a specific decision, you still need to watch out for any signs that the client is subject to undue influence or undue pressure.
See the section on influence and undue influence in our guide to meeting the needs of vulnerable clients.
If your client lacks capacity to instruct you, then your role, obligations and responsibilities are different from when you are acting for a client with capacity.
See if a client lacks capacity to give you instructions below.
Other legal tests of capacity: making a will
Capacity to make a will
Since the MCA 2005 came into force, a number of cases have been decided relating to challenges to a person’s will following their death.
These cases have considered whether the correct test of capacity is the MCA 2005 test or the test established in Banks v Goodfellow QBD 1870.
The courts have held Banks v Goodfellow is the correct test to apply: most recently in Baker, Spiers v Hewston [2023] EWHC 1145 (Ch), where the judge undertook a detailed analysis of previous cases.
The judge concluded that, while the MCA 2005 does not apply in probate dispute cases, the functional test set out in the MCA 2005 is consistent with the common law and can be accommodated within it.
However, the Court of Protection must apply the MCA 2005 test if it is asked to make a statutory will on behalf of the person.
At that point, it’s likely to proceed on the basis that the information in the Banks v Goodfellow test is ‘relevant information’ for the purposes of the MCA 2005 test.
Under the Banks v Goodfellow test, the testator must:
- understand the nature of their act (of making a will) and its effects
- understand the extent of the property in their estate
- be able to comprehend and appreciate the claims to which they ought to give effect, and
- in that respect that no disorder of their mind “shall poison his affections, perverse his sense of right, or his will in disposing of his property”
Although it has been confirmed (Hoff v Atherton [2004] EWCA Civ 1554) that the Banks v Goodfellow test is one of capacity to understand – not actual understanding – evidence of actual understanding is evidence that the testator has or had capacity.
With a living client, the functional test in section 3 of the MCA 2005 could be applied with the relevant information set out in Banks v Goodfellow to establish actual understanding.
The relevant information should be provided in ways that are appropriate to the person's circumstances, using the most appropriate form of communication to help the person understand.
With a post-death dispute, the common law would apply, and could be cross-checked with the MCA as suggested in Baker, Spiers v Hewston [2023] EWHC 1145 (Ch).
If the results of the two tests differ, then Banks v Goodfellow remains the appropriate test.
Where a will is prepared for an older or seriously ill client, the courts have developed the ‘golden rule’, which (despite its name) is guidance.
The will should be approved or witnessed by a medical practitioner, regardless of how tactless or difficult it may be to explain this precautionary measure to your client (Templeman J in Kenward v Adams [1975] CLY 3591; The Times, 29 November 1975).
Its aim is to minimise or avoid disputes about the capacity of the testator after they have died.
However, a solicitor must not delay the making of a will and can be liable to disappointed beneficiaries if they delay the making of a will unreasonably.
Practicalities of obtaining a capacity opinion
There may be practical difficulties in obtaining a medical opinion, as usually this does not form part of the medical practitioner’s NHS contract.
You will need to:
- get the client’s agreement to the assessment and to paying the additional cost of the opinion, and
- identify a suitably skilled medical practitioner who is able to undertake the opinion in the timescale required
Obtaining an opinion does not prevent a subsequent challenge, especially if that opinion is from a medical practitioner who does not have specific expertise in assessing testamentary capacity.
You should consider the purpose of the assessment, and whether your opinion is sufficient.
Ultimately, you must satisfy yourself that your client has testamentary capacity.
You should make and keep detailed attendance notes at the time, which confirm the:
- steps you have taken to explore the client’s capacity
- evidence you have collated
- circumstances
- questions asked and verbatim answers given
- reasons for your decision
The detailed contemporaneous attendance note of an experienced solicitor has consistently been held in the courts to be of very high evidential value.
The Court of Appeal in Hughes v Pritchard [2022] EWCA 386 said a will drafted by an experienced practitioner should only be overturned on the clearest evidence of incapacity.
The court stressed the importance of the evidence of such a lawyer, compared with a medical expert who had never met the testator.
It was said that failure to follow the ‘golden rule’ did not automatically invalidate a will.
Ultimately, it is the court which decides whether the client had or did not have capacity.
This is a specialist area of advice and practice, and you should seek specific guidance.
See assessing capacity for more details on instructing an expert.
Other legal tests of capacity: making a lifetime gift
As with wills, there has been uncertainty about whether the common law test was superseded by the MCA 2005 test for lifetime gifts.
The High Court in Kicks v Leigh [2014] EWHC 3926 (Ch) reviewed the conflicting case law and concluded the common law test is the correct test.
As with the test for capacity to make a will, an appellate court might reach a different conclusion.
In Baker, Spiers v Hewston [2023] EWHC 1145 (Ch), the judge referred to Kicks, and said the MCA 2005 and the common law approach could be ‘synthesised’, as they are analytically consistent, to avoid inconsistent application.
The common law test is set out in Re Beaney [1978] 2 All ER 595.
It says the degree of understanding needed to make a valid lifetime gift depends on the size and nature of the gift.
If the subject matter and value of the gift is trivial in relation to the donor’s other assets, a low degree of understanding is sufficient.
However, if the effect of the gift is to dispose of the donor’s only asset of value and so pre-empt the devolution of their estate under their will or on their intestacy, the donor must have the same degree of understanding as they would need for making a will.
The donor has to understand the claims of all potential donees and the extent of the property to be disposed of.
For more information see our practice note on making gifts of assets.
Other legal tests of capacity: conducting civil proceedings
Formally, the test of capacity to conduct proceedings will vary according to the type of court.
However, as the Supreme Court made clear in Dunhill v Burgin [2014] UKSC 18, there is unlikely to be any real difference whether the test is the statutory test applied under the MCA 2005 (as in civil proceedings) or the common law.
The key question is set out in the judgment of Chadwick LJ in Masterman-Lister v Brutton & Co [2003] All ER 162. It is whether:
“a party to legal proceedings is capable of understanding, with the assistance of such proper explanation (in broad terms and simple language) from legal advisers and other experts as the case may require, the matters on which their consent or decision was likely to be necessary in the course of those proceedings.”
This test applies to the proceedings as a whole and not at each step in the conduct of the proceedings (Masterman-Lister v Brutton & Co, confirmed in Dunhill v Burgin).
The test of lack of capacity to conduct proceedings is the statutory test under the MCA 2005.
However, the common law principles are also helpful in applying the statutory test.
Capacity depends on time and context.
The question is always whether the litigant has capacity to conduct the particular proceedings that they are involved in, and not other proceedings or their ability to make decisions in general (Sheffield City Council v E and another [2005] Fam 326 per Munby J at para 38).
When assessing a client’s capacity to conduct civil proceedings, think about what support might improve the client’s understanding and whether the client can:
- understand how the proceedings would be funded
- understand the chances of not succeeding and the risk of having to pay costs
- make the sort of decisions that arise in litigation
- give proper instructions for, and approve the particulars of a claim, and approve a compromise
For a client to have capacity to approve a compromise, they would need:
- insight into the compromise
- an ability to instruct solicitors to advise them on it
- an understanding of the solicitor’s advice
- to be able to weigh that advice before making a decision
The Supreme Court also made clear in Dunhill v Burgin that the test must be applied to the claim that the party in fact has, not to the claim as formulated by their lawyers.
However, that does not relieve lawyers of their obligations under the MCA 2005 (in particular the 'support principle' in section 1(3)), the SRA professional conduct rules and the Equality Act to provide support to their clients to understand the proceedings.
If your client is a party to but lacks capacity to conduct proceedings in the County Court, High Court, Family Court or Court of Protection, a litigation friend must be appointed to give instructions and conduct the proceedings on their behalf (Part 21 Civil Procedure Rules 1998, Part 15 Family Procedure Rules 2010, Part 17 Court of Protection Rules 2017).
The procedures vary depending on the court or tribunal.
In the Court of Protection, the court may appoint an accredited legal representative (in welfare cases only) instead of a litigation friend.
See our practice note on accredited legal representatives in the Court of Protection.
Although the MCA 2005 guiding principle is the presumption of capacity, the courts have made clear that if there is good reason for cause for concern or where there is legitimate doubt as to capacity to litigate, the presumption cannot be used to avoid taking responsibility for assessing and determining litigation capacity (Royal Bank Of Scotland Plc v AB [2020] UKEAT 0266_18_2702).
Assessing capacity
It is for you to decide whether a client has capacity to instruct you and whether you can accept and act on the client’s instructions.
Although the MCA 2005 guiding principle is the presumption of capacity, SRA Principle 7 requires that you act in your client’s best interests.
Under paragraph 3.4 of the SRA Code of Conduct for Solicitors, you must consider and take account of your client's attributes, needs and circumstances.
You must satisfy yourself about their capacity if you have any doubts and provide necessary support.
Under the Equality Act 2010, section 20 requires you to make reasonable adjustments for people who have a mental impairment which may extend to providing accessible information for them to be able to give instructions.
You must apply the relevant legal test for each transaction at the time the client needs to make the decision.
Your responsibility is to:
- identify what information the client needs to understand, retain, use and weigh to conduct the proceedings
- support the client in the decision making process, and
- record in writing how this was achieved, including the client’s verbatim answers to questions raised
If you're not able to form a view about the client’s capacity or an assessment is required for court purposes (such as an application to the Court of Protection), you should seek the opinion of an appropriately skilled and qualified professional.
Your client might have had contact with their local authority social services department, which may have completed an assessment of capacity for the relevant issue (such as where the client lives or who they have contact with).
The local authority should share this with you free of charge upon request (subject to your client’s consent, or if it's in their best interests if they lack capacity to consent).
It provides a good reference point in deciding whether you will need to arrange a further professional opinion on your client’s capacity.
Ultimately, in the context of legal proceedings, it is a court that decides whether the client has or does not have capacity to conduct the proceedings, taking into account the evidence and various opinions (Masterman-Lister v Brutton & Co (Nos. 1 and 2) [2002] EWCA Civ 1889).
It, is, however, your professional obligation to ensure that you have raised the issue with the court.
You may find it helpful to refer to chapter 5 of the Equal Treatment Bench Book (2024), which sets out guidance for judges in considering the question of whether a party before them has capacity to conduct the proceedings.
If the question is one of client’s capacity to give you instructions in relation to a non-contentious matter, the decision as to whether they have the capacity rests with you.
You should keep a careful record of your conclusion either way.
Techniques for assessing capacity
How and when you see your client may be important. For example, capacity can change significantly over the day.
You could choose the time of day when the client is most alert and see them where they feel most comfortable.
To put your client at ease, you might first chat about other matters.
If possible, you should assess the client’s capacity without the presence of any person who has an interest in the outcome.
It may be useful to observe how any relative or friend who has accompanied your client behaves towards them, and vice versa.
This may identify whether there is the risk of undue influence or pressure on your client.
It can be helpful to know from other sources (such as family or carers) something of the client’s family background and and other biographical details, including career history, so you can verify the client’s recollection.
You should also ask a few questions about current affairs and past events.
If dealing with a will instruction, it is helpful to have previous testamentary dispositions to hand, so you can consider instructions in light of any previous instructions.
You should prepare and keep detailed notes when you see your client.
It’s helpful to record the questions you ask them and their response, using their own words if possible.
At any subsequent interview, you should discuss some of the same matters and see if what the client says is consistent.
You should also seek detailed instructions again.
If these are materially different, there is reasonable doubt that the client lacks capacity in respect of that particular transaction.
Remember you are testing the client’s understanding of the decision to be made at the time it is made, not whether you agree with the client.
See the guidance on assessing capacity in chapter 4 of the MCA 2005 Code of Practice and our guidance on financial abuse.
Getting a medical or other expert opinion
If you need to get an expert opinion, you should tell your client about:
- any concerns you have about their capacity
- the purpose of any capacity assessment
- the implications if they are found not to have capacity
If your client is a party to proceedings, you may need the court’s permission to get an expert opinion.
When getting a medical or other expert opinion, you must provide the client's written consent or confirm that they have agreed to be assessed.
You will need to find a suitable professional who is willing and skilled to do an assessment and form an opinion in the time required.
Agree with the expert if and how they will be paid, and tell the client about the cost.
When making an application to the Court of Protection, the assessment of capacity form (COP3) can be completed by “an appropriate assessor”.
The COP3 form makes clear that who may be appropriate includes medical practitioners and social care professionals.
However, this is not an exhaustive list. It could be completed by a registered therapist, such as a speech and language therapist.
It is important the assessor completes box 4.3 in detail to make clear the basis upon which they have the appropriate professional qualifications, training and practical experience demonstrating their ability to assess capacity in accordance with the MCA 2005 and Code of Practice.
Explain clearly to the expert:
- the purpose of the assessment
- the legal test of capacity
- any concerns about the client, especially about whether the proposed decision is appropriate and whether the expert is being asked to confirm your opinion
- any additional information they will need to do the assessment, so they are not forming their opinion against a blank canvas
Ask the expert to set out their opinion on how the client’s condition may affect their ability to make the decision in question, giving reasons for their conclusions.
Actively chase the expert for the report if there is any delay.
The fee is not part of the contract for professionals working within the NHS to undertake this work, unless it is directly linked to their NHS role.
For example, a doctor would be required in their NHS role to form a view of the person’s capacity to consent or refuse consent to medical treatment, but not their capacity to make a will.
The additional information you will need to provide depends on the circumstances.
For example, to assess capacity to make a will, the professional will need to know (as a minimum):
- the terms of the planned new will and any previous wills
- the extent of the person’s property and financial affairs
- details of people they would be expected to provide for
In some circumstances, it may be more relevant to get an opinion from a professional other than a medical practitioner, such as a:
- social worker
- clinical psychologist
- speech and language therapist
This will depend on the client’s particular condition and the decision in question.
However, the same considerations apply for opinions from all appropriately qualified professionals.
If your client objects to an assessment
A client might object to you getting a capacity report.
If this happens and you still have serious concerns the client lacks capacity to provide you with instructions, you should take all reasonable steps to encourage your client to get a report.
If they still refuse, you will need to decide if you wish to rely on your own opinion of their capacity.
You must either explain to your client in writing that you are unable to act for them, or to continue to act without a report.
You must also explain the potential legal consequences, such as a subsequent challenge and the transaction being set aside by a court.
If proceedings are being contemplated, or if you are concerned your client has lost capacity during proceedings, you can apply to the court for a determination of whether the client lacks capacity to conduct the proceedings.
The court may then order an assessment.
In some cases, the judge will have to decide on your client’s capacity without the benefit of any medical evidence.
Medical evidence is not required by the relevant court rules (see Hinduja v Hinduja & Ors [2020] EWHC 1533 (Ch) in relation to the Civil Procedure Rules 1998).
However, in practice, judges will be slow to proceed without medical evidence, especially in a case where the question is finely balanced, because of the serious consequences for the person (Baker Tilly v Makar [2013] EWHC 759 (QB)).
You may find it helpful to refer to chapter 5 of the Equal Treatment Bench Book (2024), which sets out guidance for judges in considering the question of whether a party before them has capacity to conduct the proceedings.
The Official Solicitor has a standard form of report (certificate of capacity to conduct the proceedings) for recording the assessment of an adult’s mental capacity to conduct their own proceedings where that adult is a party or intended party to proceedings in:
- the Family Court
- the High Court
- a county court, or
- the Court of Appeal
The certificate has guidance notes for the assessor and can be sent with the letter of instruction.
If a client lacks capacity to give you instructions
If you consider that a potential client lacks capacity to give you instructions, you may be entitled to decline to act on their behalf.
If you do wish to act on their behalf, you must first make sure you can identify a person who has the authority to give you instructions.
See taking instructions on behalf of a client who lacks capacity.
For an existing client, generally, a retainer terminates by operation of law when the client loses the capacity to give or confirm instructions.
However, there are exceptions to this rule, in particular where the retainer has provided for the potential loss of capacity.
Where an existing client loses capacity to instruct you, you should as far as practicable take action to protect your client’s interests.
If you continue to act, you need to make sure that you have identified a person who can give you instructions.
If you are still unsure what to do, you should contact the SRA professional ethics helpline.
Taking instructions on behalf of a client who lacks capacity
You may be able to act, or continue to act, on behalf of a client lacking capacity to instruct you by getting your instructions from a litigation friend, attorney or court-appointed deputy.
You may act under the instructions of an attorney appointed under a registered enduring power of attorney (EPA) or lasting power of attorney (LPA), provided the decision is within the scope of their authority.
You may act under the instructions of a court-appointed deputy, depending upon the scope of the deputy’s authority.
You may continue to conduct legal proceedings on the client’s behalf acting on the instructions of a litigation friend appointed by the court.
Deputies have a priority claim to acting as a litigation friend, but ultimately, it is up to the court who should be appointed (Civil Procedure Rules Part 21.4).
Where there are no current proceedings, but where proceedings are contemplated, you may be able to identify a third party who can give instructions on the client’s behalf as a proposed litigation friend.
The proposed litigation friend can sign an application for legal aid on behalf of the client.
See regulation 22 of the Civil Legal Aid (Procedure) Regulations 2012 and paragraph 3.12 of the Standard Civil Contract 2014.
Rule 17.10 of the Court of Protection Rules 2017 allows the Court of Protection in some cases to appoint an accredited legal representative to act for a client without a litigation friend.
See our practice note on accredited legal representatives in the Court of Protection.
See the section on the role of agents, advocates and appropriate adults in our guide to meeting the needs of vulnerable clients.