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  6. How many files must I review as a COLP?

How many files must I review as a COLP?

I am the COLP for a medium sized firm. We regularly undertake file reviews of all fee earners', including partners’, files. These reviews can be time consuming. Is there any guidance available on the minimum number of files that we must review?

Guidance note (iii) to Rule 8 of the SRA Authorisation Rules 2011 deals with arrangements for compliance and includes file reviews as an area for consideration. It does not include information on the minimum number of files that you must review.

When deciding on the number of files to review, factors to consider include:

- the fee earner's experience

- previous file reviews

- workloads

- the risk profile of the practice area.

The scope of the file review should include all fee earners, including partners. It is up to your firm to decide the number and frequency of file reviews, as well as who should conduct these to enable you to spot any issues or trends that may need to be addressed. 

Disclaimer: While every effort has been made to ensure the accuracy of the information in this article, it does not constitute legal advice and cannot be relied upon as such. The Law Society does not accept any responsibility for liabilities arising as a result of reliance upon the information given.

Have you got a practice question? Call the Practice Advice Service on 020 7320 5675 or email practiceadvice@lawsociety.org.uk

The Practice Advice Service is staffed Monday to Friday from 9am to 5pm.

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